GFF Co-Chair bailiwick - Board member turnover
Anthony Blair, April 20206
Hey, Max!
Here’s key information about this process.
Relevant sections from the Trust agreement:
Adding board members:
Potential Board members who are not descendants of Brian or Nancy Guilliom may be elected to the Board via nomination from a currently active Board member, and unanimous Board vote. These are full fledged Board members, endowed with all rights and responsibilities[AG1] .
[AG1]This topic arose to accommodate spouses & significant others. But subcommittee feels should be open to anyone who is interested in contributing to these causes and shares a positive community vibe with the family.
Removing board members:
Board members must respect each other, and be good listeners. Yelling, disrespectful words, or dishonesty are not acceptable behavior. Generosity & kindness are expected. If you agree to remain on the board, you must abide by these principals.
Board members should weigh carefully that not only should they not profit from the trust, but also any possibility of damaging the reputation of the trust through possible accusation of self-interest. Full disclosure to the board of any potential conflict of interest is expected.
Board members not reasonably adhering to conduct guidelines, or not actively supporting the Foundation, may be removed from the Board by unanimous or unanimous-less-one vote.[AG1]
[AG1]This clause was added with the intent to address board members elected to the board due to marriage or relationship (new process, above). If that relationship is ended, and there is acrimony or they become inactive, to provide a means to remove their membership, with agreement of the board.
Process precedent:
Allison was our first elected board member. You nominated her in our last board meeting, as the first item on the agenda following introductions. Allison physically left the meeting during the election process. we sent her application letter to the board, in advance of the meeting, and also included it in the meeting packet.
suggestion for this year - collect Diane & Brent’s applications, and forward to the board together. i’ll add them as agenda items, and include their letters.
here’s Allison’s application letter, as an example. i think it’s a pretty good example to send out to potential nominees.